Alberta Triathlon Association Special General Meeting
Sunday, May 28, 2017 8:00pm
MINUTES OF MEETING
* Under ATA bylaws, there is an automatic 30-day waiting period for resolutions passed at a Special General or Annual General Meeting when there is no quorum achieved at the meeting. These resolutions will be considered passed on June 27, 2017.
1. Call to Order
a) Roll call and ATA membership validation:
Attending members: Sharron Oakey, Miles Gibson, Lisa Graves, Shaun Richer, Glenn Wilson, Cody Rowan, Paul Wallace (joined late); Calli Stromner
b) Confirmation of Quorum - not attained
2. Approval of Agenda
3. Appointment of Auditor
That the Alberta Triathlon Association approves the appointment of Dorward and Associates as the accounting firm to perform the Review Engagement for the fiscal year ending March 31, 2016.
Moved: Glenn Wilson
Seconded: Shaun Richer
4. Proposed Bylaw Resolution
In order to increase organizational continuity, the Board of Directors would like to propose that the position of President-Elect be created.
Resolved that, a new elected board position be created and named “President-Elect” for a one-year term. Upon completion of this one year term, the President-Elect automatically assumes the role of President.
Further resolved, that the term of President be changed from two years to one year, in keeping with the creation of the new role of President-Elect. Effectively the President-Elect/President term is still two years.
Further resolved, the Vice-President role as worded in the bylaws to be removed as itemized:
Change 5.3.3(a) to replace “Vice-President” with “President-Elect”
Change 5.3.3(b) to replace “Vice-President” with “President-Elect”
Change 5.5.1(a) to replace “Vice-President” with “President-Elect”
Change 6.1.3: to replace “Vice-President” with “President-Elect”
Change 6.1.4(a): to replace “Vice-President” with “President-Elect”
Change 6.1.4(b): to replace “President” with “President-Elect”
Change 6.1.4(c): The President-Elect shall be elected for a term of one year, and will then assume the role of President. The President shall serve a term of one year. The Past President will serve a term of one year.
Change 6.1.4(d): to replace “President” with “President-Elect”. Remove “Vice-President”.
Change 6.1.5(a): Remove “The President” from this paragraph.
Change 6.1.5(e) If the President resigns or is removed from office, the President-Elect shall fill the position of President for the remaining term. If the President-Elect cannot fulfill the duties of President, the board may appoint an interim President for the remaining term.
Change 6.2.1 Replace “Vice-President with “President-Elect”
Change 6.3.2: Replace “Vice-President with “President-Elect”
Add: 6.3.2: Assumes the role of President if the President resigns and/or cannot fulfill the duties of the position.
Change 6.6.1 to replace “and” with “a”
Section 4.6.2: Change wording to be gender neutral: Change “upon his death” to “upon the member’s death”
Moved: Lisa Graves
Seconded: Glenn Wilson
5. Motion to Adjourn
Moved: Glenn Wilson